Making learning visible: A state-wide shift in assessment

The brief

A state government wanted to improve how educators assess children’s learning. They needed a consistent, high-quality approach that could be used across diverse settings — from metropolitan centres to remote and regional areas. The method had to be practical, inclusive and aligned with the state’s educational priorities.

Our response

We partnered with the state over five years to embed pedagogical documentation as the foundation for assessment. This wasn’t a one-off workshop — it was a layered, long-term strategy.

We started by delivering professional development sessions across the state. These sessions focused on unpacking what pedagogical documentation looks like in practice and why it matters. We also ran one-on-one coaching with teams, helping educators connect theory with their daily routines and reflections.

We didn’t just talk about documentation — we showed it in action. Our team created video case studies and written guides featuring real educators working in real settings. These resources made the learning stick, offering clear examples that could be adapted across different services.

The outcome

Pedagogical documentation is now central to how educators assess learning in this state. It’s no longer seen as a “nice to have” — it’s embedded in everyday practice.

Educators report greater confidence in making children’s learning visible. Leaders have the language and tools to mentor their teams and the system has a shared framework that balances consistency with flexibility.

The work didn’t end when the project wrapped up. We continue to provide coaching and mentorship to help sites go deeper. Because once the foundations are in place, that’s when real innovation can begin.